Privacy and Data Protection Policy

This policy is effective from 25 May 2018

Our Data Protection Officer is Tim Lord.

This privacy policy sets out how the Soho Society uses and protects any personal information that you give the Soho Society when you use this website. 

Personal information you supply to us when using this website will be used in accordance with this privacy statement.

If you are a member we use your personal data to keep a record of your membership status and contact details, payments and whether you also volunteer.  We will use the data to send you the Clarion by post, contact you about events and the AGM and chase you if your membership expires.

If you are not a member but have subscribed to receive the newsletter we will use your e-mail for that - you can always unsubscribe as we use MailChimp.

The Soho Society may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What we collect

We may collect the following information:

    •    Name

    •    Company Name for businesses

    •    Contact information including telephone numbers and email address

    •    Address and billing information for subscriptions 

    •    The areas of the website you visit

    •    The amount of time you spend on the site

    •    Whether you are new to the site, or have visited it before

    •    How you came to our website – for example, through an email link or a search engine

    •    The type of device and browser you use

What we do with the information we gather.

We use this information to understand your interests and whether the Soho Society is meeting its objectives.  In particular, for the following reasons:

keeping our membership date up to date;

internal record keeping;

organising our loyalty scheme; 

to improve our website;

sending you our e-mail newsletter; and

promotional emails about relevant events or special offers.

From time to time, we may also use your information to contact you for research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests. If you do not wish to be so contacted, please let us know in writing.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place procedures to safeguard and secure the information we collect online. We are familiar with and follow all relevant Data Protection legislation current from time to time and will only share your personal data with third parties with your written consent or if required to do so by law.

How we use cookies

A cookie is a small file which asks permission to be placed on your computers hard drive. Once you agree, the file is added and the cookie helps analyse web traffic. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is deleted.

Payments

All online financial transactions processed through the website will be encrypted.

Your credit card information

If you use your credit card to donate to us, we pass your credit card details securely to our payment processing partner as part of the payment process. Our card partner (Stripe) is certified to PCI Service Provider Level 1. https://stripe.com/help/security